Job Description: Job Title: Executive Assistant Position Type: Full-Time, Remote Time Zone: CST/ EST About Pavago Pavago is seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our client's leadership team. This role is vital for streamlining daily operations, improving communication, managing key projects, and handling a variety of administrative responsibilities to help leadership stay focused on big-picture goals. Key Responsibilities Executive & Administrative Support - Provide high-level executive support to streamline organization, prioritization, and communication across tasks and teams. - Manage email inbox and calendar: sort, prioritize, and respond to routine inquiries with minimal direction. - Handle miscellaneous administrative duties including travel arrangements, meeting and appointment scheduling, and online purchases. - Perform research tasks, manage small projects, and track follow-ups to ensure nothing slips through the cracks. Communication & Coordination - Act as a reliable gatekeeper and liaison between leadership and internal/external stakeholders. - Draft and manage professional communication (emails, messages, memos) with clarity and timeliness. - Track action items and deliverables from team meetings and ensure accountability. - Coordinate communication between leadership and team members to maintain seamless project flow. Project & Task Management - Track, organize, and follow up on projects and tasks using tools like ClickUp, Google Workspace, or other PM platforms. - Ensure recurring tasks and responsibilities are executed reliably without constant supervision. - Create systems to support efficiency and accountability in day-to-day operations. What Makes You a Perfect Fit - Proactive & Responsible: You take initiative, solve problems independently, and don't let things sit. - Strong Follow-Through: You consistently follow through and complete tasks reliably. - Highly Organized: You can juggle multiple tasks, projects, and communications with attention to detail. - Clear Communicator: You write and speak clearly and professionally across all formats. - Technically Savvy: Comfortable navigating Microsoft Office, Google Workspace, and project management/reporting tools. Required Skills & Experience - 3-4 years of proven experience in an executive assistant or operations support role. - Experience working with executives who are often unavailable, requiring strong initiative and ownership. - Familiarity with communication tools (Gmail, Slack), calendar tools (Google/Outlook), and cloud-based document systems. - Experience creating presentations and reports in Excel, PowerPoint, Google Sheets, Canva, etc. - Familiarity with reporting tools like Salesforce or Tableau is a plus. - Exceptional verbal and written communication skills in English. - Proven ability to reduce executive workload, not add to it. What a Typical Day Looks Like - Start by reviewing emails, messages, and tasks for the day. - Coordinate with leadership and the team for updates, priorities, and upcoming meetings. - Manage communication flows, calendar events, and schedule logistics. - Prepare reports, financial summaries, and presentations. - Tackle miscellaneous tasks from travel arrangements to online research and document preparation. - Ensure all responsibilities are handled smoothly, proactively, and with minimal supervision. Interview Process * Initial Phone Call - A brief conversation to assess your experience and communication style. - Final Interview - A deeper discussion with the client to evaluate alignment and work style. - Offer Placement - Top candidates will receive an offer to join the Pavago team.