We are reclatam and we are hiring for this role for our client, a personal injury law firm located in seattle, washington: virtual paralegal personal injury focus overview of responsibilities: client communication & case oversight - act as the primary liaison for client interactions. - maintain accurate and timely updates in smartadvocate, ensuring all case deadlines are met. case investigation & documentation - collect essential documents such as police reports, insurance information, and witness statements. - identify and flag any case concerns or red flags, and coordinate with attorneys on next steps. medical records & treatment monitoring - obtain and review medical records and billing information. - track treatment progress, identify gaps in care, and follow up with healthcare providers as needed. demand preparation & settlement coordination - prepare demand letters with supporting documentation. - collaborate with attorneys to execute negotiation strategies and manage related communications. legal drafting & court filings - draft legal documents including pleadings, motions, and discovery with precision. - manage electronic court filings and monitor deadlines across various jurisdictions. discovery & trial preparation - draft and organize discovery requests and responses. - prepare for trial by creating binders, managing exhibit lists, and coordinating timelines using platforms like dropbox or sharepoint. team support & workflow improvement - provide guidance to junior staff or interns when needed. - offer input on streamlining processes and enh...
We are reclatam and we are hiring for this role for our client, a personal injury law firm located in seattle, washington: client & front desk management primary responsibilities: client interaction & appointment management - professionally greet clients over the phone or via video with warmth and courtesy. - facilitate virtual check-ins and manage intake documentation. - coordinate and schedule appointments using tools like calendly or outlook. - ensure exceptional client experiences through prompt, respectful, and professional communication. call handling & communication management - answer, route, and manage incoming calls via ringcentral or similar voip systems. - monitor voicemails and shared inboxes, responding or escalating as appropriate. - send appointment confirmations and reminders through phone, email, or text. - log all communications accurately within smartadvocate. legal and administrative support - prepare and format legal correspondence and communications. - organize digital case files and upload them to smartadvocate. - contact medical providers and insurance companies to request necessary records. - assist attorneys with data entry, document organization, and task tracking. virtual office & workflow support - provide support for virtual meetings, internal trainings, and e-signature workflows. - follow strict confidentiality, hipaa, and data protection standards. - comply with all firm policies and procedures. ideal candidate traits: - communicates clearly, promptly, and professionally. - self-motivated, reliable, and able to work i...
Full-time estate planning virtual assistant position summary: we are reclatam and we are hiring on behalf of our client, a law firm based in lakeland, florida. they need a proactive and detail-oriented estate planning virtual assistant to support attorneys at a law firm with administrative and secretarial tasks. this full-time, remote role is essential for managing client onboarding, preparing engagement letters, and helping keep operations organized and efficient. key responsibilities: - draft and send engagement letters to new and existing clients. - enter and manage client data in clio (legal practice management software). - provide secretarial support to attorneys, including managing calendars, emails, and administrative tasks. - maintain and organize digital client files, ensuring all documentation is accurate and up to date. - coordinate with clients regarding scheduling, follow-ups, and necessary documents. - assist with billing entries and general administrative support. - ensure compliance with the firm's confidentiality and security standards. requirements: - experience as a legal assistant, virtual assistant, or in administrative support (experience in estate planning is a plus). - proficiency with clio or similar legal software. - strong organizational and communication skills. - highly dependable, detail-oriented, and capable of working independently. - must be available full-time during eastern time (et) business hours. - professional remote work setup with high-speed internet. preferred skills: - background supporting attorneys in estate pl...
We are seeking an experienced personal injury case manager to join our clients law firm, a well-established personal injury firm based in arizona (mst) . this is a 100% remote position , ideal for a highly organized and proactive professional with a strong background in case management. key responsibilities: manage a caseload of 35+ personal injury cases from intake to settlement. utilize zoho crm - case management software to track and manage cases. open new case files and ensure all required documentation is properly recorded. maintain up-to-date knowledge of case statuses, deadlines, and next steps . communicate effectively with clients, attorneys, insurance companies, and medical providers . assist in collecting medical records, police reports, and other essential case documents. support attorneys in case preparation, negotiations, and settlements. intake experience is a plus but not required. requirements: proven experience as a personal injury case manager , managing at least 35 cases simultaneously. strong understanding of personal injury case processes and procedures . experience using zoho crm or similar case management software . excellent organizational, communication, and client management skills . ability to work independently while meeting deadlines. proficiency in using openphone for client communication. why join us? 100% remote opportunity work from anywhere! competitive salary in usd with room for professional growth. company-provided equipment to ensure your success. join a growing law firm with a strong reputation in personal injury law. if you meet the ...
Reclatam is hiring on behalf of a mission-driven law firm dedicated to delivering high-quality legal representation and making a meaningful impact in the community. we are currently seeking a skilled and detail-oriented litigation paralegal to join their team in baltimore, md. this is a fantastic opportunity for a professional looking to grow with a firm that values purpose, excellence, and long-term commitment. key responsibilities prepare and review legal documents, pleadings, and motions conduct legal research to support active litigation cases assist attorneys in all phases of litigation maintain and manage case files and documentation communicate with clients regarding case status and information needs support trial preparation, including organizing exhibits and discovery materials the firm primarily focuses on medical malpractice and civil rights litigation. experience with plaintiff-side litigation is highly preferred. what we offer a four-day work week competitive compensation based on experience long-term growth opportunities within a collaborative legal environment a supportive and purpose-driven work culture qualifications strong experience in legal document preparation and review proficiency in legal research and litigation support familiarity with pleadings, motions, and discovery processes excellent organizational, communication, and time-management skills ability to work independently and collaboratively with attorneys bachelor's degree or paralegal certificate preferred prior experience in a litigation-focused law firm is a plus #j-18808-ljbffr...
Job title: intake specialist location: remote (work from anywhere) about the role: we are seeking a motivated and organized intake specialist to join a criminal defense law firm. the ideal candidate will have prior experience as an intake specialist or receptionist, possess exceptional customer service and people skills, and thrive in a structured and fast-paced environment. if you are highly organized, empathetic, and a strong communicator, we encourage you to apply. responsibilities: serve as the first point of contact for potential clients, ensuring a positive and professional experience. gather and document detailed information from potential clients regarding their legal needs. maintain accurate records in the firm's case management system. schedule consultations and coordinate with attorneys and other team members. handle client inquiries and provide updates as needed. uphold confidentiality and demonstrate empathy when working with sensitive client information. qualifications: prior experience as an intake specialist, receptionist, or in a similar client-facing role (legal industry experience preferred). exceptional customer service and interpersonal skills. strong organizational skills and attention to detail. ability to multitask and prioritize in a fast-paced environment. proficiency in using office software and case management tools. benefits: connectivity bonus: support for reliable internet access. laptop provided: all necessary tools to perform your role effectively. salary in usd: competitive and stable compensation. work from anywhere: the flexibility ...
About our client: we are recruiting for an executive assistant on behalf of a client company seeking a proactive individual to provide comprehensive administrative, operational, and project management support. the role requires strong organizational and communication skills to ensure the efficient functioning of their daily operations. job summary: the executive assistant will handle administrative, client-facing, marketing, and hr tasks, requiring exceptional organizational skills and proficiency in various software and tools. responsibilities: 1. administrative: conduct research, create presentations and sops, draft documents, manage emails and projects, oversee onboarding/offboarding, organize files, handle travel and event planning, prepare agreements, manage schedules, and perform bookkeeping tasks. 2. client interaction: answer inquiries, manage payments, confirm appointments, and request documentation. 3. payroll processing & compliance: manage payroll, ensure accurate processing of payments, and maintain compliance with payroll tax regulations. 4. marketing: create/edit videos, send newsletters, update website content, and manage social media. 5. hr & it: set up tools, assist with payroll, coordinate hr processes, and manage user credentials. qualifications: - executive assistant experience. - strong organizational and time-management skills. - excellent communication skills. - proficiency in microsoft office suite and google workspace. - familiarity with tools like callrail, hubspot, teamwork, wave is a plus. - experience with wordpress and social media ...
About the role: we are seeking a highly skilled and self-sufficient probate paralegal with extensive experience working in u.s.-based law firms, specifically in the areas of probate and guardianship with some experience in estate planning (wills and trusts). the ideal candidate is detail-oriented, proactive, and capable of managing a caseload independently while working closely with attorneys and clients. strong experience in probate and guardianship matters is essential. key responsibilities: 1. draft and review probate pleadings, guardianship petitions, and related legal documents 2. manage probate and guardianship cases from intake through closing 3. communicate with clients, courts, and third parties 4. assist with estate planning, including wills, trusts, and powers of attorney 5. monitor deadlines and maintain case calendars 6. conduct legal research and compile supporting documentation 7. organize and maintain case files and records 8. support attorneys in preparing for hearings and trials, if necessary requirements: 1. minimum of 3 years of experience as a paralegal in a u.s.-based law firm 2. strong knowledge of probate and guardianship legal processes 3. law degree from your home country 4. ability to work independently with minimal supervision 5. excellent written and verbal communication skills in english 6. highly organized and detail-oriented 7. experience with case management software (clio, mycase, or similar) what we offer: 1. 100% remote position 2. competitive compensation 3. opportunities for career growth and development 4. supportive and collabo...
About the role: we are seeking a highly skilled and self-sufficient probate paralegal with extensive experience working in u.s.-based law firms, specifically in the areas of probate and guardianship with some experience in estate planning (wills and trusts). the ideal candidate is detail-oriented, proactive, and capable of managing a caseload independently while working closely with attorneys and clients. strong experience in probate and guardianship matters is essential. key responsibilities: draft and review probate pleadings, guardianship petitions, and related legal documents manage probate and guardianship cases from intake through closing communicate with clients, courts, and third parties assist with estate planning, including wills, trusts, and powers of attorney monitor deadlines and maintain case calendars conduct legal research and compile supporting documentation organize and maintain case files and records support attorneys in preparing for hearings and trials, if necessary requirements: minimum of 3 years of experience as a paralegal in a u.s.-based law firm strong knowledge of probate and guardianship legal processes law degree from your home country ability to work independently with minimal supervision excellent written and verbal communication skills in english highly organized and detail-oriented experience with case management software (clio, mycase, or similar) what we offer: 100% remote position competitive compensation opportunities for career growth and development supportive and collaborative team environment paid u.s. holidays if youre a motivated ...
Location: remoteemployment type: full-timeexperience: 3-5 yearscompany: reclatam staffing (hiring for our client, a u.s.-based immigration law firm)job overview:we are seeking an experienced immigration case manager to oversee case workflows, identify bottlenecks, and implement strategies to improve efficiency. the ideal candidate will have 3-5 years of experience in u.s. immigration case management, strong organizational skills, and the ability to optimize processes to ensure timely case progress.key responsibilities:oversee the progress of immigration cases, ensuring deadlines are met and cases move forward efficiently.identify bottlenecks in case workflows and develop solutions to improve processing times.collaborate with attorneys, paralegals, and support staff to streamline case management.monitor case filings, approvals, and client communications to ensure accuracy and compliance.implement best practices to enhance team productivity and efficiency.train and support legal staff in case management procedures and software use.maintain up-to-date knowledge of u.s. immigration laws, policies, and procedural changes.requirements:3-5 years of experience in immigration case management within a u.s. law firm.strong understanding of u.s. immigration processes, forms, and case timelines.experience managing case workflows and optimizing legal operations.ability to analyze inefficiencies and develop strategic solutions.excellent organizational, problem-solving, and communication skills.proficiency in case management software and legal document processing.why join us?work remotely ...
Location: remote employment type: full-time experience: 3-5 years company: reclatam staffing (hiring for our client, a u.s.-based immigration law firm) job overview: we are seeking an experienced immigration case manager to oversee case workflows, identify bottlenecks, and implement strategies to improve efficiency. the ideal candidate will have 3-5 years of experience in u.s. immigration case management, strong organizational skills, and the ability to optimize processes to ensure timely case progress. key responsibilities: oversee the progress of immigration cases , ensuring deadlines are met and cases move forward efficiently. identify bottlenecks in case workflows and develop solutions to improve processing times. collaborate with attorneys, paralegals, and support staff to streamline case management . monitor case filings, approvals, and client communications to ensure accuracy and compliance. implement best practices to enhance team productivity and efficiency. train and support legal staff in case management procedures and software use. maintain up-to-date knowledge of u.s. immigration laws, policies, and procedural changes . requirements: 3-5 years of experience in immigration case management within a u.s. law firm . strong understanding of u.s. immigration processes, forms, and case timelines . experience managing case workflows and optimizing legal operations. ability to analyze inefficiencies and develop strategic solutions. excellent organizational, problem-solving, and communication skills. proficiency in case management software and legal document processin...
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