REAL ESTATE MEDIA ADMIN ASSISTANT

We’re looking for a highly organized and detail-oriented real estate media admin assistant to manage real estate media projects from start to finish. this role involves coordinating with internal creative teams, communicating with clients, and ensuring timely, high-quality delivery of photos, videos, and other marketing assets. the ideal candidate has a strong background in project and client management, thrives in a fast-paced environment, and has a sharp eye for detail when reviewing audiovisual content. key responsibilities: project management & execution coordinate daily workflows and timelines for real estate media and marketing projects. set up new projects in task management tools (asana, clickup, monday.com ) with accurate data and assignments. assign tasks to internal team members (editors, designers, retouchers) based on workload and project scope. track the progress of each project, manage deadlines, and proactively identify and resolve roadblocks. ensure revisions are accurately implemented and all final deliverables are delivered on time and to spec. client management & communication serve as the main point of contact for clients, delivering a responsive and professional customer service experience. schedule and lead client-facing meetings, such as project kick-offs, progress check-ins, and delivery calls. provide clients with regular updates on project status and timelines. gather and clearly communicate client feedback to internal teams for revisions and improvements. ensure all client expectations, deadlines, and deliverable requirements are aligned across s...