**About OOH**: **What you can expect**: - A great career opportunity to grow into the company, competitive pay, build a team around you, assist in the planning and growth of the company and coaching to help develop your business acumen. - The work schedule will be Monday through Friday. - Pay will be salary based. **Primary Responsibilities** **Logistics & Purchasing** - Converts Estimates into Invoices - Adds Invoices into Project Management Templates with Estimated Costs & Project Numbers & Final Project Costs - Equipment Purchasing, Creation of Purchase Order, Tracking, Delivery Confirmation - Communicate with vendors, negotiate prices and registration Digital Signage supplies - Windows & Scala License Purchasing & Inventory Management - Manage and keep up to date office inventory parts and supplies as needed. **Administrative** - Manage Quickbook Bookeeping Platform - Convert Purchase Orders into Bills - Match Bills to Expenses & Reconcile - Adds Bills into Quickbooks from OOH - Coordinates Technician Installation Travel & Transportation Logistics (Flights, Cars, Hotel) - Process Damaged Receipt of Orders - Process & Follow Up with Vendor Credits - Oversee mail deliveries, packages, and couriers - Process, track and reconcile invoices - Process Client Office Check Payments & Credit Card, Electronic Payments. - Manages ACH Reoccurring Transactions with Clients & On Quickbooks - Sets Up Automatic Monthly Invoicing for Service - Review all reoccurring monthly invoices. - Manage trade show logistics, shipping and required documentation. - Provide general administrative support and plan and organize office operations. - Assist with operational administrative duties and tasks and/or projects as assigned. - Maintain files and keep records up to date - Vendor Invoices organized - Manage and track staff’s PTO and sick days - Assist in the preparation of meetings and accurately record meeting minutes. - Assist with the preparation of presentations, metric reports, dashboards, and other business reports, including online research and collection of data. - Keep customer profiles current and complete **Accounting** - Weekly & Monthly Review & Organization of P&L; - Weekly & Monthly Review & Organization of Balance Sheet - Weekly Cash Flow Management - Summit & Manage Monthly Sales Taxes - Management of Account Payables - Management of Account Receivables - Monthly Board of Director Meeting & Reports - Monthly Inventory Auditing - In depth overview of accounting operation, transactions, & operation improvements - Manage staff payroll. sales team & reseller commission schedules send to Managing Director for approval. - Review Credit Card Payments & Provide breakdown expense report breakdown from team - Organize Payment to Vendors for Managing Director approval. - Complete Project Financial Review - Generate progress improvement reports **Basic Qualifications**: - Excellent written and oral English skills. - 4-5 years in a Administrative Assistant / Accountant role. - Bachelor’s degree. **Salary**: $500,000,000 - $700,000,000 per month **Experience**: - Administrative role: 4 years (preferred) - Accounting role: 4 years (preferred) **Language**: - english (required)