Process company expenses - Treats all kind if information; including incoming mail, documentation, copying, distribution, filing and archiving. - Support in coordinating and scheduling meetings where all SLT members are required - Follow up on meeting actions (if requested) - Key contact point for information management, ensure content compliance and update. - Manage cost center, invoicing budget tracking and reporting - Format, type and edit a variety of material, including minutes, reports and confidential material. - Receive and screen calls and host external visitors. - Schedule and arrange appointments, meetings and conferences. - Coordinate and organize all travel arrangements, also include the management of travel expenses. - Resolve problems requiring knowledge of company policies and procedures, e.g. administration of vacation leave and sickness forms. - Carry out special projects and assignments as requested. - Handle the office communication, office supplies and departmental equipment. - Team event organization and support to other events when needed. **Key Relationships**: - Senior Management Team - All GBS departments - GBS HRBP - External parties **Purpose & Overall Relevance for the Organisation**: To provide a high level of administrative support, specifically to the Senior Director and his direct reports, so as to ensure efficient management and running of the department on a day to day level. - Excellent interpersonal and organizational skills - Excellent communication skills - both written and verbal - Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook) - Very good command of English both written and spoken - Good communication skills - High level of service orientation in dealing with internal and external stakeholders/customers - Good organizational skills - Advanced PC software skills **Requisite Education and Experience / Minimum Qualifications**: - 4 years of experience - Experienced in job and fully qualified/trained - Combined theoretical and practical knowledge incl. company policies and practices - Excellent command of English