Job Summary The Payroll Specialist will assist the Payroll and HR departments with administrative and organizational tasks, supporting payroll processing and compliance while gaining hands-on experience in payroll and HR functions. Responsibilities Payroll Support: ·Set up and maintain payroll calendar reminders for key dates and deadlines. ·Organize and manage digital payroll files, ensuring they are easily accessible. Compliance & Reporting: ·Input approved vacation balances into HR systems or spreadsheets under supervision. ·Prepare payroll deduction and leave records for bi-monthly submission to payroll providers. ·Flag any unusual data for review by the Payroll Lead. Timekeeping & Data Integrity: ·Perform preliminary checks on timesheets for accuracy (e.g., overtime and sick leave). ·Assist on onboarding and offboarding employees in the timekeeping system. Vendor & Alliance Management: ·Maintain a list of payroll and benefits vendors, including contact details and agreements. ·Draft standard notifications for vendor updates regarding new hires or terminations. Benefits Administration: ·Log benefit usage data for quarterly reviews. ·Organize and prepare benefits-related invoices for Payroll Lead review. Payout Processes: ·Maintain checklists for payout requirements to streamline the review process. Wage Attachments (Embargos): ·Keep embargo records updated and organized, including calculations and new attachments. Vacation Balances: ·Update vacation trackers, ensuring records are accurate and discrepancies flagged. Support to HR: ·Gather required documents for new hires to streamline onboarding processes. ·Log and track payroll-related inquiries to ensure timely follow-ups. Skills and Experience Academic Background: ·Active student in the final stages of a technical or technologist program in one of the following areas: oHuman Resources Management. oAdministrative Assistance. oBusiness Administration. oAccounting and Finance. oPayroll or Labor Administration. Technical Skills: oEnglish–Spanish Language (Oral and writing of a B1 level in English). oKnowledge of payroll processes and labor law in Colombia. oProficiency with Excel (intermediate level) and Microsoft Office 365. oFamiliarity with timekeeping or HR software is an advantage. oExposure to payroll processes or benefits administration is a plus. Administrative Skills: oStrong organizational skills to manage files and data (digital and physical). oBasic document preparation, such as payroll summaries or compliance reports. Soft Skills: oAttention to detail for accurate data entry and reporting. oEffective communication skills, both written and verbal. oAbility to learn quickly and adapt to a fast-paced environment. #J-18808-Ljbffr