Office Administrator (Bogota, Colombia) Join a winning team responsible for driving the Latin American treaty reinsurance business into the next dimension. Based in Bogota. Discover your opportunity What will your essential responsibilities include? 1. Assist the Office Manager in overseeing office operations and administrative functions. 2. Prepare and maintain documents, reports, virtual library, and presentations as needed. 3. Support with basic bookkeeping tasks, including invoicing and expense tracking. 4. Collaborate with the Finance department to ensure accurate record-keeping. 5. Help coordinate office activities and events to foster a positive work environment. 6. Coordinate the commercial agenda for the team, including booking flights and hotels according to company travel policies and allowed rates. 7. Provide excellent customer service to clients and visitors, addressing inquiries and resolving issues promptly and professionally. 8. Assist the Office Manager in coordinating internal and market events planned in the office. 9. Assist in onboarding new employees and organizing training sessions from an administrative and operational perspective. 10. Assist in special projects as assigned by the Office Manager or senior management. 11. Contribute to process improvement initiatives to enhance office efficiency. The compensation package includes a base salary, bonus, and benefits, which will be set according to the candidate's skills and experience. Share your talent We’re looking for someone with these abilities and skills: - Minimum 1 year of work experience in an administrative or office management role is advantageous. - Technical or bachelor’s degree in Business Management, Finance, or related field is preferred. - Very good command of English and Spanish. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and excellent verbal and written communication skills in both English and Spanish. - Strong organizational and multitasking skills, with a proactive approach to problem-solving and task management. Demonstrates a ‘can do’ attitude, dedication, and sense of urgency. - Ability to work collaboratively in a team environment and provide excellent service. - Comfortable taking ownership of own work and identifying the need for action. - Able to communicate effectively, explaining complex or specialist matters to team members and more senior colleagues. Find your future AXA XL, the P&C; and specialty risk division of AXA, is known for solving complex risks. We partner with mid-sized companies, multinationals, and innovative individuals, providing re/insurance solutions through a comprehensive capital platform, data-driven insights, leading technology, and top talent in an agile and inclusive workspace. We serve all lines of business including property, casualty, professional, financial, and specialty. Learn more at axaxl.com Inclusion & Diversity AXA XL is committed to equal employment opportunity and considers applicants regardless of gender, sexual orientation, age, ethnicity, marital status, religion, disability, or other protected characteristics. We believe that an inclusive culture and diverse workforce are essential for business growth and success. Our initiatives include: - Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability, and inclusion with 20 chapters worldwide. - Support for Flexible Working Arrangements. - Enhanced family-friendly leave benefits. - Recognition on the Diversity Best Practices Index. - Participation in the UK Women in Finance Charter. Learn more at axaxl.com/about-us/inclusion-and-diversity . AXA XL is an Equal Opportunity Employer. Sustainability Sustainability is integral to AXA XL’s business strategy. Our 2023-26 strategy, “Roots of Resilience,” focuses on protecting natural ecosystems, combating climate change, and embedding sustainable practices across our operations. Our pillars include: - Valuing Nature: Committing to protect and restore ecosystems, increase biodiversity awareness, and inspire sustainable actions. - Addressing Climate Change: Building a net-zero strategy, developing insurance products, and leading societal-led solutions. - Integrating ESG: Embedding ESG considerations into internal processes, training, and governance. We also support community initiatives through programs like “Hearts in Action,” including volunteering and charitable giving. For more, see Sustainability at AXA XL . #J-18808-Ljbffr