Your Role As an Office Assistant for Gensler Bogotá, you will serve as a primary liaison on daily office operations, such as handling meeting requests, express deliveries, office maintenance, vendor management, and other administrative support. Additionally, you will be responsible for front desk and receptionist duties, including greeting and assisting visitors, managing incoming calls, and coordinating office access. The Office Assistant must be able to communicate promptly and effectively, successfully manage events from start to finish, juggle competing demands, and respond to requests in a positive and creative manner. What You Will Do Work with the local team to oversee all aspects of internal and external events, including coordination and set-up. Manage all meeting logistics, functions, and requirements including food and beverage set-up, food orders, pin-up boards and posters, breakdown, and clean-up coordination. Act as the point of contact for office facility vendors to ensure consistent standards of office maintenance and supplies. Order and maintain stock in pantries throughout the office. Monitor and manage office inventories, including incoming and outgoing mail/parcels, express delivery, pantry supplies, and stationeries. Maintain operations and performed routine maintenance of office equipment and appliances, setting up repairs when needed. Ensure all office spaces are organized, sanitized, and client-ready. Greet and assist visitors, ensuring a positive first impression of the office. Manage incoming calls, direct them to the appropriate parties, and handle general inquiries. Coordinate office access for employees and visitors, including managing key cards and security protocols. Assist with other office duties as requested. Your Qualifications Previous experience in a similar role, such as office/facilities coordination, administrative support, or front desk/receptionist duties. Bilingual English/Spanish, well written with excellent verbal communication skills. Proficiency in Microsoft Office (SharePoint, Word, Excel, and PowerPoint) is highly preferred. Excellent written and verbal communication skills to create effective marketing collateral. Self-motivated with intra-personal skills, and a great team-player. Strong organizational skills to coordinate and manage multiple projects and deadlines in a fast-paced environment. Professional attitude and work ethic. Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include subsidized health and life insurance, annual bonus, LinkedIn learning, holiday observance, and employee assistance programs. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future. About Us At Gensler, the value of our work stems from its positive impact on the human experience. We are a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for our clients. Our work challenges conventional ideas about architecture and the built environment. We aren’t just designing buildings—we are reimagining cities and places that make a difference in people’s lives. Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year. Everything we do is guided by our mission: to create a better world through the power of design. NOTICE TO APPLICANTS We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law.All qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity and expression, age, status as a protected veteran, status as an individual with a disability, genetic information, marital or family status, or other applicable legally protected characteristics. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us . Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud . Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [email protected] . #J-18808-Ljbffr