19 hours ago Be among the first 25 applicants Direct message the job poster from MachEight, LLC Salary range: 4.000.000 to 6.000.000 COP per month (depending on experience) Location: Medellin - hybrid role (must be eligible to work in Colombia) Reports to: CEO Overview: This role provides operational and executive support to the CEO and wider team, ensuring the smooth running of internal processes, recruiting pipelines, scheduling, company culture, and HR administration. The ideal candidate is highly organized, a strong communicator, and comfortable handling sensitive matters while managing a broad and dynamic workload. Key Responsibilities Executive & Admin Support Act as right-hand to the CEO, managing their calendar, prioritizing communications, and filtering decisions that require attention. Schedule and plan the CEO’s monthly day trips to Bogotá and manage travel/accommodation for bi-annual company summits. Organize monthly accounting check-ins with the CEO and accountant. Support occasional personal admin for the CEO and family (e.g. health, tax, logistics). Operations & Internal Processes Maintain company documentation and SOPs; track and coordinate internal processes (onboarding, equipment orders, contract renewals). Manage Servientrega deliveries and keep an inventory of laptops, welcome gifts, and work anniversaries. Order company SWAG and monitor benefit usage (e.g. work-from-home reimbursements, education allowance). Send occasional company-wide housekeeping reminders to keep policies and perks top of mind. Recruitment & HR Support hiring for junior and senior engineering roles: scheduling initial calls and interviews, offers, contracts (via PandaDoc), and onboarding. Create onboarding checklists and update staff calendars with leave/sick days. Coordinate bi-annual performance reviews and 1:1s between leadership and team members. Provide HR problem-solving support and help manage sensitive communications when needed. People & Culture Maintain birthday and gifting automations. Help foster a positive, thoughtful team culture through regular check-ins and company rituals. Support the CEO and team leads with performance tracking and employee engagement initiatives. Special Projects Support operational processes for Avanzatech, an in-house talent development initiative - assist with outreach and tracking for candidates who complete the entry exam for our software engineering and English upskilling program. Follow up with external partners including accountants, legal counsel, and vendors Assist in the planning of the bi-annual all-hands offsite (activity research, travel coordination, polls, Slack comms). Ideal Candidate Profile Exceptionally organized, reliable, and self-motivated. Strong written and verbal communicator in English and Spanish. Comfortable working across multiple tools (Google Workspace, Slack, HubSpot, PandaDoc). Capable of self-managing and prioritizing a wide range of tasks with little oversight. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Management and Human Resources Industries Software Development Referrals increase your chances of interviewing at MachEight, LLC by 2x Sign in to set job alerts for “Executive Assistant Operations Manager” roles. We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr