Marketing Administrative Assistant Location : Remote (Latin America Preferred) Employment Type : Full time 40 hrs / week Working hours : Mo - Fr 10AM - 6PM EST Salary : $1500 / monthly Who is the Ideal Candidate? We need an organized marketing assistant with experience using WordPress and Hubspot who enjoys doing detailed work, is very task-oriented and can manage multiple projects simultaneously. You are thoughtful, reflective and optimistic. You are curious. You seek to understand the why behind the what and prefer not to take the easy way out by asking for answers you can seek out on your own with a little extra effort. You are smart and would consider yourself a critical thinker. You’d rather take 24 hours to think about a response than quickly jump to a conclusion and make the wrong decision. You get energized when connecting with others but also thrive working independently. You’re looking to work with a team for the long term. You thrive with the flexibility of working in a fully remote organization because you enjoy working independently most of the day and don’t get easily distracted. About the Position Responsible for the successful project management and execution of essential marketing activities, including email marketing, social media scheduling, website content creation and scheduling, CRM management, external partnerships, and physical mailers. The Marketing Assistant proactively manages assigned tasks and supports a variety of marketing initiatives. The Marketing Assistant facilitates the smooth operation of the department by taking detailed meeting notes and tracking and communicating deadlines within the marketing team. Key Responsibilities - Website & Content Management : Responsible for making all website updates in WordPress , including but not limited to, updating reviews, creating camp director biography pages, landing pages, updating website banners and promotions. Assists with pre and post-camp marketing initiatives; executes the distribution of camp highlight videos. - CRM Administration : Use HubSpot to manage contacts, track marketing efforts, and support email campaigns. - Marketing Coordination : Participates in the planning and project management of content and marketing promotion calendars; adds deadlines and tasks to the shared marketing board in Monday.com. - External Marketing Partners : Manages email marketing campaigns with 3rd party partners. Manages camp listings on third-party camp directory websites. - Content Organization : Keep marketing assets, documents, and materials well-structured and easily accessible. - Email Marketing & Automation Support : Creates email campaigns and workflows inside HubSpot and submits for review one week in advance of the scheduled publish date. - Social Media : Creates & schedules social media posts inside the Meta Business Suite, TikTok and YouTube. Compiles analytics and reports stats to the marketing team each week. - Blog Support : Creates & schedules all blog posts through WordPress on a regular basis. - Administrative Support : Organize meetings, take notes, assign action items / takeaways, follow up and hold team members accountable on action items within the marketing department. - Project Coordination : Work closely with the Marketing Director and Manager to streamline workflows and ensure smooth execution of tasks. Key Requirements - Proficiency in WordPress (content updates, minor troubleshooting). - Experience with HubSpot (CRM management, email campaigns, automation). - Experience with META Business Suite (social scheduling, analytics) - Experience with YouTube (publishing videos, analytics) - Exceptionally organized and detail-oriented —strong ability to manage multiple tasks and deadlines simultaneously . - Strong communication skills —able to coordinate across teams and ensure alignment. - Tech-savvy and proactive —comfortable learning new tools and systems. - Cultural fit is crucial —we’re looking for someone who meshes well with our team’s dynamic and values . - Time zone alignment with EST / PST preferred (Latin America candidates encouraged to apply). What We Offer - Opportunity to be part of a growing marketing team. - Competitive compensation based on experience. - Remote Work : Work from home (WFH) with a fully remote team. - Annual Bonuses : Performance-based incentives. - Professional Development : Ongoing learning and leadership training. - Company Retreats : All-expenses-paid annual company retreat. - FREE basketball camp for a player of your choice.