The Executive Assistant is responsible for providing comprehensive administrative support to senior management, managing schedules, coordinating communications, and facilitating the efficient execution of projects and events. This role acts as the primary liaison between the executive and various stakeholders, ensuring impeccable organization and professional handling of confidential information. Additionally, the Executive Assistant will perform operational and logistical tasks within the city of Mérida, contributing to the smooth functioning of both office and executive personal activities. Key Responsibilities: Administrative Support: Manage and organize the executive's schedule, appointments, and meetings Act as the first point of contact for internal and external stakeholders, screening calls, emails, and requests Prepare and edit correspondence, reports, presentations, and other documents as required Coordinate travel arrangements, including flights, accommodations, and itineraries Handle various errands within Mérida, including pickup and delivery of various supplies, managing office and household supplies, and handling shipments Run local errands such as managing personal tasks or assisting with company operations that require physical presence in the city Project Coordination: Assist in coordinating and executing special projects, tracking their progress, and ensuring timely completion Handle confidential information with discretion and professionalism Event Coordination: Plan and organize events, both internal and external, including client meetings and networking events Ensure that all logistics and details are handled meticulously for successful event execution The Executive Assistant is responsible for providing comprehensive administrative support to senior management, managing schedules, coordinating communications, and facilitating the efficient execution of projects and events. This role acts as the primary liaison between the executive and various stakeholders, ensuring impeccable organization and professional handling of confidential information. Additionally, the Executive Assistant will perform operational and logistical tasks within the city of Mérida, contributing to the smooth functioning of both office and executive personal activities. Key Responsibilities: Administrative Support: Manage and organize the executive's schedule, appointments, and meetings Act as the first point of contact for internal and external stakeholders, screening calls, emails, and requests Prepare and edit correspondence, reports, presentations, and other documents as required Coordinate travel arrangements, including flights, accommodations, and itineraries In-City Tasks (Mérida): Handle various errands within Mérida, including pickup and delivery of various supplies, managing office and household supplies, and handling shipments Run local errands such as managing personal tasks or assisting with company operations that require physical presence in the city Project Coordination: Assist in coordinating and executing special projects, tracking their progress, and ensuring timely completion Handle confidential information with discretion and professionalism Event Coordination: Plan and organize events, both internal and external, including client meetings and networking events Ensure that all logistics and details are handled meticulously for successful event execution Requirements Strong organizational and multitasking abilities Excellent communication skills, both written and verbal in English and Spanish Proficient in Calendly, and Google Workspace and GSuite Ability to handle sensitive and confidential information with professionalism Strong attention to detail and problem-solving skills Familiarity with Mérida's local services. Schedule: 10 hours a week (2hrs each weekday: start 7:00am-8:00am, and start 1:00pm-2:00pm Vancouver, BC time) Benefits Competitive pay in US Dollars You'll get to work with some amazing, respected business professionals We really value and encourage input from our team members We offer different payment methods (Zelle, Face Bank, Binance) You'll get paid every two weeks Birthday and work anniversary celebrations Alliances with many brands grant extra benefits to freelancers Weekly recreation dynamics that foster a healthy work environment Before You Apply, Please Read: At Freelance Latin America, we're excited to connect you with meaningful remote opportunities. However, we want to be clear: These are professional roles with set schedules defined by the client. Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours. You will be part of the client's team. You'll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration. KPIs and goals matter. Your performance will be measured to ensure alignment with client expectations and project objectives. Training may be required. You might need to complete training to fully understand your role, tools, and client processes. Commitment and responsibility are essential. We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships. Ready to grow your career with us? Apply only if you are ready to commit, learn, and take ownership of your role. Seniority level Seniority level Associate Employment type Employment type Contract Job function Job function Administrative Industries IT Services and IT Consulting Referrals increase your chances of interviewing at Freelance Latin America by 2x Get notified about new Executive Assistant jobs in Colombia . 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