N-iX is a software development service company that helps businesses across the globe develop successful software products. Founded in 2002 in Lviv, N-iX has come a long way and increased its presence in nine countries - Poland, Ukraine, Sweden, Romania, Bulgaria, Malta, the UK, the US, and Colombia. Today, we are a strong community of 2,000+ professionals and a reliable partner for global industry leaders and Fortune 500 companies. We are growing and looking for a **Office Manager** to join our team. **Responsibilities**: **General office services**: - Maintaining schedules and administering systems or arrangements for purchasing, receiving, dispatching, and delivering goods and/or services - Helping contractors with office requests - Maintaining the inventory of office supplies and ordering office supplies, equipment, and services within prescribed procedures and contractual agreements - Responsible for keeping all requests in Jira under control and in progress - Alert cross-department issues according to the area of responsibility and work closely with the landlord services unit in case of any needs - Responsible for keeping office managers' storage in order **Visitors hosting and office event area** - Conducting the whole process of preparation for the business visit (e.g. ordering taxi/lunch, accommodation, meeting room or conference hall, etc) - Responsible for maintaining proper stock levels for visitors' gifts and other goods - Alert in case of escalation or high priority /nonstandard greeting needed - Cooperate in arranging in-house events with the event host department or event coordinator **Reception area**: - Conducting the whole process of general postal operation - Coordinating smooth and on-time delivery process - Working with supplier documents, payments, and alerts in case of escalation - Conducting according to schedule regular office observation - Conducting the whole reception area process (phone calls, info point, found and lost point) **Office planning, reorganisation, opening/closing facilities area** - Working with the Shared Team Space process or other office planning tools or procedures - Support office opening/closing arrangements in cooperation with other departments and units as part of job responsibility and establish all general office services and reception areas in place. **Other areas** - Maintaining records of administrative expenses and petty cash - Reporting expenses. - Recommend improvement in-office procedures and organisation policies. - Producing regular and/or ad hoc reports of information relating to the work process. - Maintaining office support-related database. - Identifies and reports problems to the Head of Administrative Services Sub-Unit. - Providing support to other departments with administrative and operational tasks as needed **Qualifications**: - Working experience in the same position/industry or both 1+ year - At B2 level in English knowledge - High level of attention to detail and accuracy - Excellent collaboration, verbal and written communication skills - Strong client relationship management and customer service skills - Positive attitude under stressful conditions and willingness to help wherever required - Look for creative ideas and generate other information to improve office life **We offer**: - Flexible working format - remote, office-based or flexible - A competitive salary and good compensation package - Personalized career growth - Professional development tools (mentorship program, tech talks and trainings, centers of excellence, and more) - Active tech communities with regular knowledge sharing - Education reimbursement - Memorable anniversary presents - Corporate events and team buildings - Other location-specific benefits