We are seeking a highly organized and detail-oriented individual to join our team as a Junior Operations Specialist. Job Description: This role is responsible for ensuring the smooth and efficient daily operations of the department. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively. The successful candidate will be responsible for a variety of tasks, including document management, database maintenance, and logistics and material handling. - Document Management: - Create and distribute keys to access office spaces - Check and process transfer documents reports, ensuring they are signed by employees and uploaded to the relevant spreadsheet - Prepare and update spreadsheets for broken equipment, coordinating repair and maintenance as necessary - Database Maintenance: - Prepare and maintain the database of equipment assigned to employees - Update the database with new information as equipment is issued or returned - Operations Support: - Assist with various operational tasks as directed by the Operations team - Communicate with suppliers on behalf of the Operations team - Provide general office support to ensure the smooth operation of the office environment - Logistics and Material Handling: - Manage sending and receiving packages - Distribute materials to recruiters as required - Administer packages, ensuring proper tracking and distribution - Register new employees and guests from HQ, ensuring proper documentation and access are provided - Transport broken computers and other equipment to customer service for repair - Handle laptop deliveries to employees and maintain records of distributions - Manage snack inventory and distribution within the office - Meet and Greet: - Meet new employees and guests, providing them with necessary information and assistance - Address other specific needs of the office, ensuring a welcoming and efficient environment for all staff and visitors Requirements: - Strong organizational and multitasking abilities - Bilingual in English and Spanish - Attention to detail and accuracy in managing documents and databases - Good communication skills for interacting with suppliers, employees, and other stakeholders - Basic knowledge of spreadsheets and database management - Ability to handle physical tasks such as transporting equipment - Proactive attitude and willingness to learn and assist in various operational tasks Benefits: - Competitive salary as a full-time employee - Medical insurance - Flexible hybrid/remote work arrangements to support a healthy work-life balance What You Will Do: - Key Responsibilities: - Perform administrative tasks such as data entry, filing, and record-keeping - Assist with special projects and events as needed Why Work With Us: - Be part of a growing and innovative company - Enjoy a collaborative and supportive work environment