N-iXis a software development service company that helps businesses across the globe develop successful software products. Founded in 2002 in Lviv, N-iX has come a long way and increased its presence in nine countries - Poland, Ukraine, Sweden, Romania, Bulgaria, Malta, the UK, the US, and Colombia. Today, we are a strong community of 2,000+ professionals and a reliable partner for global industry leaders and Fortune 500 companies. N-iX is seeking a driven Office Manager to join our Administrative team. Responsibilities: General office services: - Maintaining schedules and administering systems or arrangements for purchasing, receiving, dispatching, and delivering goods and/or services - Helping contractors with office requests - Maintaining the inventory of office supplies and ordering office supplies, equipment, and services within prescribed procedures and contractual agreements - Responsible for keeping all requests in Jira under control and in progress - Alert cross-department issues according to the area of responsibility and work closely with the landlord services unit in case of any needs - Responsible for keeping office managers' storage in order Visitors hosting and office event area: - Conducting the whole process of preparation for the business visit (e.g. ordering taxi/lunch, accommodation, meeting room or conference hall, etc) - Responsible for maintaining proper stock levels for visitors’ gifts and other goods - Alert in case of escalation or high priority /nonstandard greeting needed - Cooperate in arranging in-house events with the event host department or event coordinator Reception area: - Conducting the whole process of general postal operation - Coordinating smooth and on-time delivery process - Working with supplier documents, payments, and alerts in case of escalation - Conducting according to schedule regular office observation - Conducting the whole reception area process (phone calls, info point, found and lost point) Office planning, reorganisation, opening/closing facilities area - Support office opening/closing arrangements in cooperation with other departments and units as part of job responsibility and establish all general office services and reception areas in place Other areas - Maintaining records of administrative expenses and petty cash - Reporting expenses - Recommend improvement in-office procedures and organisation policies - Producing regular and/or ad hoc reports of information relating to the work process - Maintaining office support-related database - Identifies and reports problems to the Head of Administrative Services Sub-Unit - Providing support to other departments with administrative and operational tasks as needed Qualifications: - Working experience in the same position/industry or both 1+ year; - At B2 level in English knowledge; - High level of attention to detail and accuracy; - Excellent collaboration, verbal and written communication skills; - Strong client relationship management and customer service skills; - Positive attitude under stressful conditions and willingness to help wherever required; - Look for creative ideas and generate other information to improve office life; - Strong Knowledge of MS Office We offer*: - Flexible working format - remote, office-based or flexible - A competitive salary and good compensation package - Professional development tools (mentorship program, tech talks and trainings, centers of excellence, and more) - Active tech communities with regular knowledge sharing #J-18808-Ljbffr