We’re looking for a highly organized, tech-savvy Virtual Assistant to support a principal real estate agent in streamlining administrative, marketing, and operational workflows. This is a dynamic role requiring meticulous attention to detail, strong follow-through, and excellent communication skills in English. You’ll play a vital part in enhancing efficiency, improving systems, and ensuring a smooth client experience. Key Responsibilities Administrative & Operational Support - Manage and update the team calendar in real time. - Coordinate property showings and schedule appointments. - Maintain and organize team drives, contacts, listings, and internal tools. - Implement and improve administrative workflows and checklists. - Monitor incoming emails and respond or escalate as needed. - Manage all required documentation and research for listing presentations. Marketing & Client Engagement - Assist with new listing launches and related marketing campaigns. - Support online and offline marketing efforts: CRM, email marketing, direct mail, and social media content. - Coordinate client appreciation efforts: gift-giving, review requests, and event planning. - Track leads and performance metrics, providing regular reports to the agent. Transaction Coordination - Run detailed closing checklists for buyers and sellers. - Ensure timely follow-ups, status updates, and milestone tracking across transactions. - Support offer writing and assist in the buyer workflow as needed. Ad Hoc Support - Assist with additional projects based on the evolving needs of the agent and team. - Help implement and manage new software tools to enhance productivity. What We're Looking For - Excellent written and verbal communication in English, with professional etiquette. - Highly organized with impeccable attention to detail. - Calm under pressure and able to manage multiple priorities independently. - Fast learner with a growth mindset and willingness to understand the real estate industry. - Pleasant, proactive, and professional demeanor at all times. - Strong problem-solving and critical thinking skills. Technical Requirements - Bachelor’s degree (preferred) and high school diploma (required). - Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar). - Familiarity with CRM systems, DocuSign, and email marketing tools. - Experience using social media platforms: Instagram, Facebook, LinkedIn, YouTube. - Willingness to learn or prior experience with: - Trello or project management tools - MLS (Multiple Listing Service) - Comfortable working in a fully remote setting. Benefits - 100% remote. - Growth opportunities. - Learning opportunities. - 10 days of Paid Time Off. - Productivity and learning incentives. - Annual retention incentive of 12%. - Monthly productivity and learning incentive of 7.5%. Tipo de puesto: Medio tiempo, Indefinido Pregunta(s) de postulación: - Do you have previous experience as a VA or similar role? For how long? - Do you have previous experiencie managing corporate social media accounts? For how long? - Do you have any previous experience with Project Managent Tools? Which one and for how long? - What is your english level? - What is your salary expectation? - Is this expectation negotiable? - Are you currently working?