Indiewalls Full Time Sales Admin & Support Coordinator Indiewalls Full Time Sales Admin & Support Coordinator 4 weeks ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Join the Indiewalls Team as a Sales Admin & Support Coordinator At Indiewalls, we connect independent artists with innovative commercial spaces, curating art collections that transform boutique hotels, luxury residences, and global brands. We're looking for a proactive and highly organized Sales Admin & Support Coordinator to join our fully remote team and help fuel our business growth, optimize internal operations, and support high-level client engagements. Role Summary As Sales Admin & Support, you will work full-time (40 hours/week) in close collaboration with our 4 Territory Sales Managers to help grow our business pipeline, plan and execute events nationwide, and streamline our project workflows in the Indiewalls system. This role requires a proactive, highly organized professional who thrives in a fast-paced, creative environment and can confidently own and evolve administrative processes that support sales success. Key Responsibilities Provide day-to-day support to the Sales Managers and help drive forward client relationships Coordinate and schedule client meetings, internal syncs, and follow-ups Research prospective clients, track lead generation efforts, and support initial outreach Join client calls, take detailed notes, and manage action item follow-through Send curated gifts or materials as needed to support relationship-building Accurately enter, track, and update client and project data in our CRM system and project database Monitor project status across key accounts, flag bottlenecks, and ensure timely updates Support proposal creation, scope updates, and entry of project specs into relevant platforms including visual collateral support, database entry, and moving projects through assignment process with minimal supervision Generate and maintain sales reports, pipeline health updates, and revenue tracking Track, organize, and manage multiple internal and client-facing deadlines, effectively communicate needs from sales team members to meet deadlines and plan project timelines accordingly to hit those deadlines Coordinate travel, event logistics, and sales roadshows for team members Manage event RSVPs, catering, samples, and branded materials Assist in planning trade shows, networking events, and client-hosted experiences Develop and refine internal templates for proposals, outreach, and reporting Help identify gaps in the sales process and suggest improvements Mentor or support onboarding of future admin/support team members as needed Requirements Qualifications Fluent in English (spoken and written) Strong proficiency with Google Workspace (Gmail, Calendar, Sheets, Slides, etc.) Familiarity with CRM systems (e.g., HubSpot, Salesforce) Exceptional attention to detail and organizational skills Comfortable interacting with senior-level stakeholders and external clients Able to work independently, prioritize effectively, and manage up Flexible availability Monday-Friday (daily hours finalized during interview) Preferred But Not Required Experience in events, travel coordination, and/or executive support Background in commercial real estate, interior design, or art consulting Familiarity with architectural plans, design specs, and US geography Comfort using design platforms like Canva, InDesign, or Figma Soft Skills Solutions-oriented with a growth mindset Excellent communicator and team player Comfortable switching between fast-turnaround requests and long-term projects Curious, detail-loving, and interested in the intersection of art and business Benefits Competitive compensation based on experience Fully remote position Flexible PTO policy Annual stipend to gift artwork to someone you love If you're a systems thinker who loves organizing, supporting sales, and making art-world magic happen behind the scenes, we'd love to hear from you! Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Industries IT Services and IT Consulting Referrals increase your chances of interviewing at Indiewalls by 2x Get notified about new Administrative Support Coordinator jobs in Colombia . Bogota, D.C., Capital District, Colombia $600.00-$800.00 2 months ago Bogota, D.C., Capital District, Colombia $600.00-$800.00 3 weeks ago Executive Administrative Assistant (Fully remote) Executive and Operations Assistant - 13453 Bogota, D.C., Capital District, Colombia 2 hours ago Executive Assistant – Remote | Dynamic Small Business Support Executive Administrative Assistant (Fully remote) Bogota, D.C., Capital District, Colombia $6.00-$10.00 1 week ago Bogota, D.C., Capital District, Colombia $600.00-$800.00 2 weeks ago Administrative Assistant – Property Management (Remote) Bogota, D.C., Capital District, Colombia $600.00-$800.00 1 month ago We’re unlocking community knowledge in a new way. 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