**Who we are**: Golden Dragon Roofing is a full-service roofing company in Northern New Jersey. With a commitment to quality and safety, we set ourselves apart by delivering exceptional workmanship and ensuring the well-being of our employees and clients. At Golden Dragon Roofing, we take pride in our collaborative and professional work environment, driven by a goal-oriented approach. Our team is equipped with the skills and knowledge to handle all roofing needs, making us the trusted choice for roofing solutions in the region. **Responsibilities include but are not limited to**: - **Customer Management**: Keep accurate CRM records and create customer invoices. - **Lead Management**: Making sure the information is entered in the system correctly and requesting refunds from lead generation companies. - **Payroll Assistance**: Assist with payroll processing and employee timekeeping, ensuring accuracy and timely submissions. - **Document Preparation**: Prepare contracts and distribute memos, letters, and other documents as required. - **Scheduling**:Organize and schedule meetings, appointments, and travel arrangements for team members. - **New Employee Onboarding**:Ensure the proper paperwork and system access has been given to all new team members. - **Spreadsheet Management**:Work with spreadsheets and Excel to manage data effectively and accurately. - **QuickBooks Proficiency (preferred but not required)**: Proficient in using QuickBooks for financial management and record-keeping. - **Executive Assistant Experience**: Proven experience as a virtual executive assistant, demonstrating strong administrative skills. - **Communication Skills**: Excellent communication skills, both written and verbal, with a professional demeanor. Ideally bilingual (English/Spanish) - **Organizational Skills**:Strong organizational skills with the ability to multitask and prioritize tasks effectively. - **Phone Etiquette**: Knowledge of phone etiquette and professional communication practices. - **Payroll Processing**:Experience with payroll processing is preferred. **Experience**: - Microsoft Office: 1 year (preferred) - Quickbooks: 1+ Year (preferred) - CRM Experience (preferred) - Administrative Experience: 1 year (preferred) **Schedule**: - Full Time - Monday to Friday **Job Types**: Full-time, Permanent **Experience**: - Executive Assistant: 1 year (required) **Language**: - English (required) Expected Start Date: 01/08/2025