Virtual Assistant (Payroll & Administrative) Join to apply for the Virtual Assistant (Payroll & Administrative) role at Affinity Virtual Assistant (Payroll & Administrative) Join to apply for the Virtual Assistant (Payroll & Administrative) role at Affinity Get AI-powered advice on this job and more exclusive features. On behalf of our client, Affinity is looking for a detail-oriented and proactive Virtual Payroll & Administrative Assistant to join a fast-growing commercial roofing and solar contractor based in California. This is a remote position open to candidates in Latin America. Pay rate: $13–$18 USD per hour Schedule: PST Time Zone Contract Type: Contractor through Deel You’ll play a key role in supporting the operations team by managing payroll, assisting with estimates and proposals, and keeping schedules organized for multiple projects. This role requires someone who is highly organized, tech-savvy, and comfortable handling sensitive information. Responsibilities: Job Description: On behalf of our client, Affinity is looking for a detail-oriented and proactive Virtual Payroll & Administrative Assistant to join a fast-growing commercial roofing and solar contractor based in California. This is a remote position open to candidates in Latin America. Pay rate: $13–$18 USD per hour Schedule: PST Time Zone Employment Type: Full-time or Part-time (negotiable) Contract Type: Contractor through Deel You’ll play a key role in supporting the operations team by managing payroll, assisting with estimates and proposals, and keeping schedules organized for multiple projects. This role requires someone who is highly organized, tech-savvy, and comfortable handling sensitive information. Responsibilities: Payroll & Compliance Process payroll accurately and on time using QuickBooks Online Prepare and submit Certified Payroll reports for public/government projects (Davis-Bacon compliance) Maintain employee records, hours, and wage classifications in line with prevailing wage laws Estimating & Proposals Assist in creating and formatting project estimates alongside the project manager Use ExakTime software to update employee and project locations Draft and format professional proposals for client review Scheduling Coordinate and maintain project schedules for crews and subcontractors Update internal calendars and communicate schedule changes promptly Qualifications: 3+ years experience as an administrative assistant, payroll specialist, or virtual assistant Proficiency in QuickBooks Online (payroll, estimates, invoicing) Familiarity with Certified Payroll reporting (preferred) Strong organizational skills and attention to detail Excellent written and verbal English communication Ability to work independently and manage multiple priorities Comfortable with remote work and confidential data Nice to have: Experience in construction, roofing, or related industries Familiarity with Procore, Buildertrend, or Google Workspace Affinity Earn: Know someone who’s great for this, or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at https://affinity-group.ca/earn/ or browse our jobs & follow us at https://www.linkedin.com/company/affinity-staffing/jobs/ About Affinity: Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit and business need. For more information on Affinity, please visit www.affinity-group.ca Job Number: 12446 Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Information Technology Industries IT Services and IT Consulting Referrals increase your chances of interviewing at Affinity by 2x Sign in to set job alerts for “Administrative Assistant” roles. 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