Direct message the job poster from Booth & Partners Job Description: We are seeking a proactive and detail-oriented Executive Assistant/Administrative Designer to support our company's operations and assist our founders in their daily tasks. This multifaceted role involves a variety of responsibilities, including bookkeeping, administrative support, project management, and marketing/brand management. *** Fluent English proficiency B2+/C1 is a must *** Responsibilities: - Manage company books using QuickBooks, classify transactions weekly, and assist with preparing yearly P&L; for our US-based accountant (CPA not required). - Develop and track company estimates, invoices, and Purchase Orders in QuickBooks. - Submit quarterly/monthly sales tax returns for DC and Connecticut. - Assist company founders with day-to-day admin activities (filling out admin paperwork, references for clients, etc.). - Purchase travel tickets and food for events. - Assist with scheduling meetings. - Create PDFs of shipping labels and delivery receipts for printing. - Manage Google Drive project folders by organizing files after project completion (e.g., adding delivery receipts, approved shop drawings, photos of approved samples, shipping labels, etc.). - Keep the company’s Library up to date (Google spreadsheet). - Prepare insurance COIs with the insurance company (contacting them and providing necessary information). - Update project pages on the website using Shopify (no coding required, following detailed instructions). - Lead social media posting on Instagram and Pinterest, creating weekly post schedules using Hootsuite. - Assist with monthly newsletters by supplying content and reviewing design work with our external newsletter design company. Requirements: - 2-3 years of experience as administrative/executive assistant. - Timeliness/responsiveness to emerging needs of owners/founders. - Extremely organized. - Excellent English (both spoken and written). - Strong knowledge of Google Documents (Google Drive, Google Docs, Google Sheets, Google Slides). - Existing knowledge of Quickbooks to help with bookkeeping needs. - Marketing: Proficient writer for newsletters, existing knowledge/use of Instagram. - Ability to learn or existing knowledge of Shopify. Benefits & Conditions: - Life insurance - Birthday day off. - Colombian labor contract, with all legal benefits. Seniority level Mid-Senior level Employment type Full-time Job function Accounting/Auditing, Administrative, and Marketing Industries Design Services #J-18808-Ljbffr