This role is responsible for comprehensive trial and site administration. Under the oversight of the Senior COM or COMs or CTC Manager, the person prepares, collates, distributes and archives clinical documents. The CTC supports clinical supply & non-clinical supply management and ensures timely maintenance of tracking and reporting tools, as applicable. The role is critical to meet planned Site Ready dates, including assisting with the preparation of submission packages to IRB/ERC and Health Authorities. The role will collaborate at local level closely with COM, CRM and CRA. And the person collaborates with finance/budgeting representatives to manage CTRAs and payments. Responsibilities include, but are not limited to: - Trial and site administration: o Track (e.g. essential documents) and report (e.g. Safety Reports) o Ensure collation and distribution of study tools and documents o Update clinical trial databases (CTMS) and trackers o Clinical supply & non-clinical supply management, in collaboration with other country roles o Manage Labeling requirements and coordinate/sign translation change request - Document management: o Prepare documents and correspondence o Collate, distribute/ship, and archive clinical documents, e.g. eTMF o Assist with eTMF reconciliation o Execute eTMF Quality Control Plan o Update manuals/documents (e.g., patient diaries, instructions) o Document proper destruction of clinical supplies. o Prepare Investigator trial file binders o Obtain translations of documents - Regulatory & Site Start-Up responsibilities: Collaborate with other country roles to: o In a timely manner, provide to and collect from investigators forms/lists for site evaluation/validation, site start-up and submissions o Obtain, track and update study insurance certificates o Support preparation of submission package for IRB/ERC and support regulatory agencies submissions. o Publish study results for GCTO and RA where required per local legislation CORE Competency Expectations: - Fluent in Local Languages and business proficient in English (verbal and written) and excellent communication skills - Good understanding of Global, Country/Regional Clinical Research Guidelines and ability to work within these guidelines. - Hands on knowledge of Good Documentation Practices - ICH-GCP Knowledge appropriate to role Behavioural Competency Expectations: - Effective time management, organizational and interpersonal skills, conflict management - Effective communication with external customers (e.g. sites and investigators) - High sense of accountability / urgency. Ability to set priorities and handle multiple tasks simultaneously in a changing environment - Works effectively in a matrix multicultural environment. Ability to establish and maintain culturally sensitive working relationships. - Demonstrates commitment to Customer focus, both internally and externally. - Able to work independently - Proactive attitude to solving problems / proposing solutions - Positive mindset, growth mindset, capable of working independently with assigned tasks - Contributes to CTC team knowledge by acting as buddy/mentor and sharing best practices as appropriate/required Experience Requirements: - Minimum 1 - 2 years in Clinical Research or relevant healthcare experience Educational Requirements: - Completed job training (office management, administration, finance, health care preferred) or B.A./B.S. (Life Science preferred) or equivalent healthcare experience **Search Firm Representatives Please Read Carefully** **Employee Status**: Regular**Relocation**: No relocation**VISA Sponsorship**: **Travel Requirements**: **Flexible Work Arrangements**: **Shift**: **Valid Driving License**: **Hazardous Material(s)**: **Requisition ID**:R166591