Join to apply for the Executive Assistant & Data Coordinator role at Job Duck 1 day ago Be among the first 25 applicants Join to apply for the Executive Assistant & Data Coordinator role at Job Duck Get AI-powered advice on this job and more exclusive features. JOB DUCK IS HIRING AN EXECUTIVE ASSISTANT & DATA COORDINATOR For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you not just to survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years in a row! Role Overview We’re seeking a detail-oriented and highly organized Executive Assistant & Data Coordinator to join our team. This role supports various operational and administrative functions, including data entry, calendar coordination, basic filings, and workflow tracking. The ideal candidate is a fast learner who enjoys organizing information, managing processes, and supporting ongoing system improvements. You’ll play a key role in keeping our backend operations running smoothly. Your Responsibilities Will Include but Are Not Limited To: Data entry into CRM, project management, and billing systems Calendar management and scheduling Entry and tracking of contractor time entries and expenses Managing business entity formations, qualifications, cancellations, and publications Coordination of agent representation assignments and updates Input and maintenance of trademark data and updates via USPTO Responding to client requests Closing old matters and assisting with data cleanup projects Preparing single-member operating agreements Assisting with invoice memo preparation and billing coordination Compiling and organizing transition packets Tracking workflow from client engagement through to completion Assisting with S-Elections and obtaining employee identification numbers Reviewing and managing email communications Performing basic legal and administrative filings Supporting development and implementation of internal systems (e.g. satisfaction surveys, testimonials, referral recognition programs) What We’re Looking For: At least one year of experience in a similar administrative or data-focused role. Previous experience managing calendars, email, and data entry Proficiency in written and spoken English Familiarity with CRMs and project management tools (Salesforce experience is a plus) Experience with QuickBooks is a plus Comfortable working with legal and billing documents (training provided) Detail-oriented and data-driven Fast learner with a strong sense of initiative The ability to work in a highly organized and efficient manner. The ability to connect daily tasks to broader workflows and objectives Tech-savviness and adaptability A positive and collaborative mindset Your own laptop/PC, headset, and reliable high-speed internet (10 Mbps download / 5 Mbps upload min.) Quiet, private workspace for remote work What's in It for You? Monthly compensation ranging from 800 USD to 1000 USD. Paid time off and holiday pay. Referral and annual bonuses. Parental leave. Opportunities for professional development and training. Dedicated support from our team. A chance to work with clients who share our values. Ready to dive in? Apply now and make sure to follow all the instructions! DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process. We have multiple positions available, but we kindly ask that you apply for one at a time for your specific country. By clicking on the APPLY button you consent to us reaching out to you on WhatsApp and/or email to follow-up regarding your application process. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Finance, Administrative, and Business Development Industries Human Resources Services Referrals increase your chances of interviewing at Job Duck by 2x Get notified about new Executive Assistant jobs in Colombia . 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