We are tech transformation specialists, uniting human expertise with AI to create scalable tech solutions. With over 6,500 CI&Ters; around the world, we’ve built partnerships with more than 1,000 clients during our 30 years of history. Artificial Intelligence is our reality. Overview The Administrative Assistant / Executive Assistant plays a crucial role in providing comprehensive administrative support to executives and the entire organization at CI&T.; The objective is to enhance overall productivity and efficiency by managing administrative tasks, coordinating schedules, and facilitating effective communication among internal and external stakeholders. Your responsibilities will include: 1. Organizing and prioritizing the executives' workload with a proactive approach and preempting potential outcomes. 2. Being a key point of contact for and on behalf of the executives, developing a strong network of internal and external contacts to facilitate effective communication across teams. 3. Managing executive calendars, scheduling meetings, and coordinating appointments, ensuring efficient use of time and prioritization of tasks, considering different locations and time zones. 4. Arranging team meetings on behalf of the executives and booking meeting rooms as required. Ensuring that meeting agendas are sent out in a timely fashion. 5. Extensively organizing global business trips with complex itineraries, including flights, hotels, and ground transportation. 6. Addressing a range of inquiries via email, telephone, or in person, prioritizing requests. 7. Tracking executives' expenses and ensuring that the finance team receives expense claims and credit card invoices with appropriate receipts promptly. 8. Managing your own time effectively, highlighting problems, and proposing possible solutions within existing resources. 9. Arranging social events for the team and clients as needed. 10. Assisting with special projects and initiatives as assigned by executives, providing research, analysis, and administrative support. 11. Receiving and directing phone calls, greeting visitors, and handling requests and inquiries courteously and professionally. 12. Liaising with internal departments and external stakeholders on behalf of executives to facilitate communication and collaboration. 13. Supporting in personal errands of the executives. 14. Collaborating with other team members, sharing knowledge, and offering assistance when needed. 15. Maintaining confidentiality and discretion in handling sensitive information and matters related to executive activities and decision-making. Experience and skills: - Excellent written and verbal communication skills in English and Spanish - 1 to 3 years of experience in administrative roles - Exceptional organizational skills - Strong IT skills, including the Google Drive suite - Confident individual with excellent communication skills, both written and verbal - Driven, forward-thinking self-starter who is not afraid to ask questions - Ability to remain calm under pressure - Meticulous attention to detail - Proactive and solution-focused attitude - Availability for onsite work (hybrid model in Medellin, Colombia) #LI-SC1 #MidSenior Our benefits include: - Maternity and Parental leaves - Mobile services subsidy - Sick pay-Life insurance - CI&T; University - Colombian Holidays - Paid Vacations And many others. Collaboration is our superpower, diversity unites us, and excellence is our standard. We value diverse identities and life experiences, fostering a diverse, inclusive, and safe work environment. We encourage applications from diverse and underrepresented groups to our job positions. #J-18808-Ljbffr