This is a remote position. Schedule: Part-time (20 hours/week) Sat - Wed 12 pm - 4 pm Client Timezone: New Zealand (NZST/NZDT) Responsibilities : Manage scheduling operations using the Deputy system for security personnel assignments Process and reconcile timesheets for multiple guards across various film projects Handle payroll processing using the PayHero system Prioritize and manage email communications, identifying urgent matters requiring immediate response versus those that can be addressed later Perform data entry tasks in Excel for invoice preparation Correlate timesheet data with individual guard records to identify discrepancies Prepare data for invoicing in consultation with the business owner Manage calendar scheduling and appointments Handle general administrative tasks and back-office operations Provide email acknowledgments and responses within defined parameters Requirements : Strong administrative assistant background with proven experience Payroll and basic accounting knowledge, particularly with timesheet processing Proficiency in Excel for data entry and analysis Experience with scheduling systems (Deputy system experience preferred) Excellent email management and communication skills Ability to prioritize tasks and manage multiple deadlines Attention to detail for reconciling timesheets and financial data Capability to work independently and make decisions within defined scope Understanding of invoicing processes and data preparation Scope : Role designed to evolve based on performance and demonstrated capabilities Potential for autonomous response authority within certain defined parameters Opportunity for increased responsibility in financial data management Possible expansion to support 24-hour operations coverage in the future Growth potential to support multiple aspects of business operations Integration with film industry scheduling demands and irregular hours Direct collaboration with business owner on invoicing and financial processes