**About Us** - Calendar & Time Management: Manage complex executive calendars, including appointments, strategic meetings, travel, and personal scheduling. Coordinate with external partners, clients, and internal teams to ensure alignment. - Call Schedule Management: Oversee monthly on-call schedules for surgeons, ensuring coordination with hospital partners and internal availability. - Communications Management: Serve as a point of contact for incoming communications; prioritize, screen, and draft responses on behalf of leadership. - Meeting Preparation & Documentation: Organize and prepare materials, agendas, and follow-up documentation for leadership meetings. Attend meetings, take minutes, and ensure timely completion of action items. - Travel Coordination: Book and manage detailed travel itineraries for executives and guests, including flights, lodging, and ground transportation. - Project & Event Support: Assist in managing projects and initiatives, track deliverables and timelines, and provide general project management support. - Document & Records Management: Maintain accurate and confidential records, prepare reports and presentations, and support with data entry and reporting needs. - Confidentiality: Uphold the highest standards of discretion in handling sensitive or confidential matters. - Relationship Management: Represent the leadership team with professionalism in all interactions; build strong internal and external relationships. - Feedback & Insight: Surface potential organizational inefficiencies and work with stakeholders to propose or support solutions. **Operations & Support (10%)** - Order and coordinate company materials (e.g., business cards, uniforms, marketing materials). - Support staff access and logistics (e.g., office keys, vendor coordination). - Participate in team meetings, training sessions, and professional development. - Perform other duties as needed in support of the leadership team and organizational goals. **Requirements**: **About You** - Education: Bachelor's degree required. - Experience: Minimum 5+ years in executive support, preferably supporting C-suite or senior leadership in healthcare or mission-driven environments. Experience managing complex projects with multiple stakeholders is a plus. - Technology: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Notion, Adobe Acrobat, and other productivity tools. Experience with project management software is a plus. - Communication: Excellent verbal and written communication skills with a professional, diplomatic, and responsive approach. - Organization: Strong time management and multitasking abilities. You are highly detail-oriented and capable of managing shifting priorities in a dynamic environment. - Integrity & Confidentiality: Proven ability to manage confidential information with discretion and sound judgment. - Compassion: In healthcare, empathy matters. You approach communication with respect, patience, and care. - Initiative & Independence: Self-starter with the ability to work independently while collaborating effectively with others. - Flexibility: Comfortable adjusting to evolving responsibilities and working occasional evenings or weekends as needed.