Who We Are Left Field Labs is the creative technology agency that builds what’s next. We partner with the world’s most ambitious brands to transform breakthrough technology into extraordinary human experiences. Since 2008, we’ve delivered end-to-end digital transformation services—from strategy to platform development to immersive experiences—for the biggest companies in the world, including Google, Amazon, and Meta. What We Do - Enterprise Digital: We architect seamless digital ecosystems that simplify complexity and drive measurable impact. Whether launching new platforms or evolving legacy systems, we strike the perfect balance between innovation and pragmatism - Product Innovation: We build scalable platforms and products in lockstep with organizations, identifying and seizing new technology opportunities. - Experiential/Immersive: We create immersive, cross-media experiences that move beyond omnichannel thinking, blending digital, social, AI, and physical spaces to engage and delight. - Applied AI: We transform AI from a tech tool to the infrastructure for business evolution—enhancing decision-making, unlocking new efficiencies, and expanding human capacity Our AI solutions power predictive intelligence, sharper decision-making, and game-changing innovation. Who We Are Seeking Left Field Labs is seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide comprehensive support to our leadership team. The ideal candidate will be a self-starter who thrives in a fast-paced environment and can anticipate needs, prioritize effectively, and execute tasks with minimal oversight. Executive Support - Proactively manage complex calendars, schedule meetings, and coordinate across multiple time zones, utilizing tools like "meeting find time" functionalities - Act as a central point of contact, ensuring effective communication among team members, stakeholders, and external contacts via email, Slack, and shared calendar access - Leverage AI tools such as Superhuman, Fyxer, or similar AI executive assistants to efficiently draft, refine, and manage email correspondence - Oversee and process expense reports within our ERP, including forwarding receipts and establishing email rules to streamline the submission process - Expertly manage all aspects of domestic and international travel, including booking flights, accommodations, and ground transportation, with a focus on securing optimal rates - Prepare and edit professional communications, presentations, and other documents with a high degree of accuracy and attention to detail Project and Task Management - Take ownership of assigned tasks and projects, seeing them through to completion independently and without extensive hand-holding - Skillfully manage and prioritize a fluctuating workload, quickly identifying urgent tasks and bringing critical information to leadership's attention for immediate focus and problem-solving - Maintain and manage comprehensive to-do lists for executives, ensuring all action items are tracked and addressed - Lead and execute special projects, such as conducting an audit of all projects on Google Cloud Platform (GCP), compiling detailed lists, and coordinating with relevant team members to gather missing information - Conduct light-touch research to support strategic initiatives, including exploring topics related to prompt engineering and other emerging areas General Administration & Support - Monitor executive inboxes, flag urgent items, and ensure timely responses - Provide comprehensive administrative support as needed to ensure the smooth operation of daily activities - Assist with the coordination of company events, and manage related logistical support of People Operations needs What You Will Need to be Successful - Proven experience as an Executive Assistant supporting multiple executives in a fast-paced environment - Exceptional organizational skills with a strong ability to prioritize tasks, manage time effectively, and meet deadlines - Proficiency with AI-powered email and assistant tools (e.g., Superhuman, Fyxer, or similar) - Demonstrated expertise in calendar management and meeting scheduling across various platforms - Experience with expense reporting systems, preferably Maconomy - Advanced proficiency in Google Workspace - Excellent written and verbal communication skills, with a keen eye for detail - Proactive and resourceful problem-solver with a strong sense of ownership and accountability - Ability to handle confidential information with discretion and professionalism - Strong interpersonal skills and the ability to build rapport with diverse stakeholders - Experience with travel booking and itinerary management