Project Coordinator / Virtual Executive Assistant Location: Latin America (1st choice) or South Africa (Remote) Working Hours: Monday-Friday, 8AM - 5PM PST (40 hours/week) - must be same timezone Compensation: $1,800 - 2,000USD/month We are seeking a proactive and highly organized Virtual Executive Assistant (20%) / Project Coordinator (80%) to support an executive in a dynamic and fast-paced environment. The ideal candidate brings a consulting background (minimum 3 years at a US or Western consulting firm), thrives on managing cross-functional projects, and is comfortable using project management tools like Wrike or Asana. A consistent track record of long-term roles (3+ years average tenure in last two positions) is required. This role blends executive support with project coordination, making it ideal for someone who can juggle high-level operations, administrative tasks, and workflow optimization with confidence. Main Function The EA/Project Coordinator ensures efficient project execution by managing timelines, workflows, and cross-functional dependencies. This role also supports operational efficiency, process optimization, and performance reporting-while providing executive-level administrative support. Key Responsibilities Project Management & Operations Track project milestones, deadlines, and deliverables using tools like Wrike or Asana. Standardize operational workflows to improve team alignment. Prepare reports and dashboards (Excel, Google Sheets, etc.) to monitor KPIs and project performance. Identify inefficiencies and proactively suggest process improvements. Administrative & Tech Management Handle document preparation, data entry, and overall workflow optimization. Learn and manage a range of platforms and tools used by the company (Slack, Notion, Google Workspace, etc.). Reporting & Analysis Proficiency in building and maintaining project trackers and KPI dashboards (Excel, Google Sheets, or similar) Ability to extract insights and flag risks early Cross-Functional Coordination Strong collaboration and follow-up skills across teams Experience managing competing priorities and aligning stakeholders Communication Clear and professional written communication Confident in facilitating updates, meetings, and team check-ins Success Metrics Timely execution and delivery of key projects Improved operational workflows and team efficiency High accuracy in KPI tracking and reporting Key Qualifications Minimum 3 years of experience at a US or Western consulting firm (mandatory) Consistent career history, with an average of 3+ years in each of the last two roles (mandatory) Proven experience as an Executive Assistant, Project Coordinator, or similar role Familiarity with Wrike or Asana (highly pref'd), and other project management tools like Trello Strong organizational, planning, and cross-functional coordination abilities Proficiency in Excel, Google Sheets, or similar reporting tools Excellent English communication skills-both written and verbal Tech-savvy with the ability to learn new platforms quickly Critical thinker with a proactive, solution-oriented mindset Must be available and responsive during PST working hours Hiring Process Video introduction (30-60 seconds) as part of the application Weekly interviews Post-interview skills test #J-18808-Ljbffr