Direct message the job poster from Booth & Partners Job Description: We are seeking a proactive and detail-oriented Executive Assistant/Administrative Designer to support our company's operations and assist our founders in their daily tasks. This multifaceted role involves a variety of responsibilities, including bookkeeping, administrative support, project management, and marketing/brand management. *** Fluent English proficiency B2+/C1 is a must *** Responsibilities: Manage company books using QuickBooks, classify transactions weekly, and assist with preparing yearly P&L for our US-based accountant (CPA not required). Develop and track company estimates, invoices, and Purchase Orders in QuickBooks. Submit quarterly/monthly sales tax returns for DC and Connecticut. Assist company founders with day-to-day admin activities (filling out admin paperwork, references for clients, etc.). Purchase travel tickets and food for events. Assist with scheduling meetings. Create PDFs of shipping labels and delivery receipts for printing. Manage Google Drive project folders by organizing files after project completion (e.g., adding delivery receipts, approved shop drawings, photos of approved samples, shipping labels, etc.). Keep the company’s Library up to date (Google spreadsheet). Prepare insurance COIs with the insurance company (contacting them and providing necessary information). Update project pages on the website using Shopify (no coding required, following detailed instructions). Lead social media posting on Instagram and Pinterest, creating weekly post schedules using Hootsuite. Assist with monthly newsletters by supplying content and reviewing design work with our external newsletter design company. Requirements: 2-3 years of experience as administrative/executive assistant. Timeliness/responsiveness to emerging needs of owners/founders. Extremely organized. Excellent English (both spoken and written). Strong knowledge of Google Documents (Google Drive, Google Docs, Google Sheets, Google Slides). Existing knowledge of Quickbooks to help with bookkeeping needs. Marketing: Proficient writer for newsletters, existing knowledge/use of Instagram. Ability to learn or existing knowledge of Shopify. Benefits & Conditions: Life insurance Birthday day off. Colombian labor contract, with all legal benefits. Seniority level Mid-Senior level Employment type Full-time Job function Accounting/Auditing, Administrative, and Marketing Industries Design Services #J-18808-Ljbffr