We're looking for a resourceful Operations Coordinator who can seamlessly blend brand coordination, executive support, and operational excellence. This role is perfect for someone who thrives in a fast-paced environment, can juggle multiple priorities, and brings both creative and administrative skills to the table. You'll be the go-to person for swag coordination, light design work, and executive-level operational support, with the flexibility to be available during weekends when needed. If you're detail-oriented, anticipate needs, and excel at making things happen efficiently—this is your next opportunity. 🧩 What You'll Be Doing 🎁 Brand & Swag Operations - Research, design, and coordinate custom-branded merchandise (event giveaways, client gifts, team kits) - Manage vendor relationships, track inventory, and oversee logistics end-to-end - Ensure brand consistency across all promotional materials 🎨 Creative & Design Support - Create polished graphics for swag, presentations, and internal materials - Edit and format PDFs, slide decks, and branded assets - Use Canva, Figma, or similar tools for quick turnarounds 📆 Executive Operations Support - Provide weekend availability for time-sensitive requests (as needed) - Manage inbox triage, calendar coordination, and task follow-ups - Handle research, order placement, and ad hoc operational tasks - Maintain clear communication and anticipate executive needs 📩 Application Process Overview Our comprehensive selection process ensures we find the right fit for both you and our clients: 1. Initial Application - Submit your application and complete our prequalifying questions 2. Video Introduction - Record a brief one-way video introduction to showcase your communication skills 3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable) 4. Recruitment Interview - Initial screening with our talent team 5. Executive Interview - Meet with senior leadership to discuss role alignment 6. Client Interview - Final interview with the client team you'd be supporting 7. Job Offer - Successful candidates receive a formal offer to join the team Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step. Requirements ✅ Who You Are - 3+ years of experience in operations coordination, executive support, or a similar role in a fast-paced environment - Proven experience managing logistics, vendor coordination, or event support - Strong design skills using tools like Canva, Figma, or Adobe Suite - Comfortable with flexible weekend availability for urgent matters - Highly responsive, proactive, and solutions-oriented - You identify opportunities and take initiative without waiting for direction Benefits - 💵 Paid in USD every 15th & 30th of the month - 🏖️ Up to 14 days of Paid Time Off per year - 🇵🇭 Observance of Philippine Regular Holidays (Flexible Holidays depending on the place of residency) - 🏡 100% remote – work from anywhere - 🌍 Direct exposure to high-level business decisions and executive operations - 🚀 Work with a fast-moving, results-oriented team that values trust and excellence