We are MOVE, a virtual employment agency that aims to be #1 globally by 2030. We place the top 1% of talent globally with companies that want to achieve more at a fraction of the cost. Our proprietary training and onboarding system guarantees results or our clients' money back. Check us out at . The Role One of our clients is looking for a proactive, detail-oriented, and highly organized Executive Assistant to support the executive operations of a dynamic and growing organization. This remote position plays a key role in managing back-office operations, supporting customer engagement, and driving efficiency across day-to-day business activities. The ideal candidate is bilingual, tech-savvy, and capable of working independently while maintaining a customer-centric approach. Note: We kindly ask that you submit your resume in English to help us understand your qualifications better. Looking forward to reviewing your application. Benefits: - Competitive salary - Strong support system - Salary increase starting on your first yeaQ of employment (based on performance) - Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50) - Health benefit ($30/month) - No computer activity monitoring - Training materials for upskilling provided - Paid holiday leaves (depending on the holidays that the client observes) - Paid sick leaves (sick leave convertible to cash if perfect attendance) - Paid planned leaves - Internet Allowance ($25/month) Key Responsibilities: - Manage and maintain executive calendars, appointments, and travel logistics. - Coordinate meetings, prepare agendas, take accurate meeting minutes, and ensure timely follow-ups. - Handle sensitive and confidential information with utmost discretion. - Prepare reports, presentations, and correspondence on behalf of the executive team. - Act as liaison between executives and internal teams or external partners. - Monitor and respond to emails on behalf of executives, maintaining a professional tone and timely communication. - Oversee general administrative tasks, ensuring smooth back-office operations. - Support basic bookkeeping tasks, such as recording transactions and reconciling accounts. - Create, send, and track invoices, and follow up on outstanding payments. - Respond to customer inquiries in a timely and professional manner, both in English and Spanish. - Streamline operational systems, implementing new tools and processes to improve workflow efficiency. - Conduct research to identify tools, resources, and best practices to support operational goals. - Leverage AI tools to improve task automation and overall productivity. - Prescreen and qualifyPa leads to assist in business development initiatives. - Ensure all interactions are handled with a customer-first mindset, reinforcing trust and satisfaction. Support ad hoc tasks and special projects as needed by executives. Ideal Profile Requirements & Qualifications: - Experience: Minimum of 3 years in an executive assistant, operations support, or administrative role. - Technical Proficiency: Comfortable with tools such as QuickBooks or similar bookkeeping platforms; familiarity with AI productivity tools is a plus. - Excellent organizational and time management skills. - Strong written and verbal communication abilities. - Ability to manage multiple priorities in a fast-paced remote environment. - High level of professionalism and discretion when handling confidential information. - Proactive problem-solving skills with a can-do attitude. - Amenable to work Monday to Friday between 8 AM to 5 PM Pacific Time (PDT/PST) Preferred Qualifications: - Languages: Fluent in English and Spanish, both written and spoken. - Experience supporting C-level executives or working in a virtual executive support role. - Knowledge of CRM tools, project management platforms, and cloud-based filing systems. - Background in customer service or operations support, particularly in bilingual environments. What's on Offer? - $900 + $55 Allowance per month - Paid Sick Leave, Planned Leave, and Holiday Leave - Annual Performance-Based Salary Increase