ABOUT THE ROLE Available now. Need to start to ASAP. We’re looking for someone who thrives on precision, clarity, and calm with advanced English skills. If you love a tidy aging report, a balanced cash flow sheet, and inboxes that don’t spiral out of control — this role is for you. Butter Freight is a growing freight brokerage built on trust, powered by action, and committed to making logistics feel smooth. We need a sharp, detail-obsessed accounting professional with freight brokerage experience who can also support our founder with light executive and operational tasks. This is an accounting-first role with a heavy focus on the financial processes unique to logistics. You’ll own AR/AP, cash flow visibility, and documentation — with direct experience handling factoring relationships (TriumphPay, Denim, etc.). You’ll also help the founder stay focused by managing time-sensitive reminders, renewals, and key follow-ups. WHAT YOU’LL OWN - Manage all freight-related accounting: invoicing, AR/AP, reconciliations, and cash flow reporting in QuickBooks Online integration with TMS system. - Ensure proper documentation per load to create invoices and understands the importance of speed to invoice. - Monitor and follow up on aging receivables weekly - Process carrier payments with 100% accuracy and proper documentation - Manage the founder’s calendar, inbox, and time-sensitive reminders - Track deadlines for licenses, insurance, domain renewals, and contracts - Maintain organized SOPs, digital files, and vendor records - Escalate or delegate issues appropriately — nothing lingers in limbo WHAT MAKES YOU A FIT - 2+ years of accounting or finance experience in a freight brokerage environment - Very confident speaking English and expressing your personality. - You have the knowledge and confidence to take full ownership of the accounting department. - Strong QuickBooks Online skills and experience working with TMS integrations - Experience supporting an entrepreneur or executive in a dynamic setting - Hyper-organized, systems-oriented, and detail-obsessed - Excellent written and verbal communication skills (English required) - Strong follow-through, time management, and personal accountability - Comfortable working remotely with discipline and a strong internet connection BONUS POINTS IF YOU HAVE - Experience using Slack, Notion, TMS systems, OpenPhone - Familiarity with freight documentation and claim processes - Based in Central Time Zone - Proactive problem solving skills ABOUT BUTTER FREIGHT We’re not your average freight brokerage. Butter Freight combines 16+ years of industry experience with a high-touch, tech-forward approach that keeps freight moving and clients happy. We’re building something personal, efficient, and human — and we want detail-driven pros who can help us scale with integrity. Job Types: Full-time, Permanent Application Question(s): - What TMS systems have you used in the past? - Describe your experience using Quickbooks Online? - Do you have executive assistance for a CEO or Founder? What are your top 3 strengths regarding this? - Describe your effective "Speed to Invoice" process Experience: - freight brokerage: 2 years (Required) Language: - English (Required) Expected Start Date: 04/08/2025