Job Title: Executive Assistant Location: Remote (Must be available during LA business hours – 8 AM to 6 PM PT) Schedule: Full-Time (40 hours/week) Position Summary We are seeking a highly skilled Senior Executive Administrative Professional to serve as the operational backbone of a real estate investment firm. This role is ideal for a detail-oriented, tech-savvy professional who can manage sophisticated administrative responsibilities, coordinate complex projects, and oversee LLC formation and compliance across multiple entities. Primary Responsibilities Document Management Maintain organized, accessible file structures across Google Drive, ensuring immediate availability for real-time document sharing during business hours. Entity Management Oversee the formation of new LLCs and manage ongoing compliance across multiple entities. Coordinate directly with attorneys on filings, renewals, and maintenance of corporate records. Technology Administration Serve as a power user of Monday.com—driving process improvements and optimizing workflows. Leverage Canva for the creation of marketing materials. Manage and enhance CRM systems to support operational efficiency. External Communications Act as the primary point of contact with external stakeholders including lenders, banks, insurance providers, and legal counsel. Coordinate third-party inspections and vendor services with independent spending authority up to $2,000. Project Management Lead coordination of multi-step projects by tracking timelines, managing deliverables, and ensuring effective team collaboration across departments and functions. Specialized Tasks Organize and maintain closing documentation, manage the execution of cost-segregation studies, and handle coordination with registered agents across all entities. Decision-Making Authority - Independent Authority: Approve payments for inspection reports and standard vendor services - Requires Executive Approval: Structural changes, DocuSign authorizations, and LLC formation documents. Required Qualifications 3 to 5+ years of executive administrative experience (real estate or finance industries preferred) Advanced proficiency in Monday.com, Canva, Google Workspace, and CRM systems Demonstrated experience in LLC formation and corporate compliance management Exceptional written and verbal communication skills for interfacing with financial, legal, and insurance professionals Strong organizational and project management skills, with the ability to handle confidential information discreetly