Executive Assistant / Operations Coordinator Executive Assistant / Operations Coordinator Get AI-powered advice on this job and more exclusive features. Full-Time | Remote (Central/South America) This is a remote/work-from-home position as independent contractor with growth potential. Travel is not required, but having your own setup (laptop/PC plus reliable high-speed internet) is. The Vision At ThinkThru, Inc. , we are passionate about helping B2B SaaS and technology companies create exceptional training and customer education experiences that drive retention and revenue. We act as both strategic consultants and a creative studio, transforming complex information into engaging academies, help centers, videos, and more. As a team, we thrive on transparency, thoughtfulness, creativity, and follow-through. If you love solving problems, organizing chaos, and making processes seamless, we want you on our team! Who We're Looking For We are seeking an Executive Assistant / Operations Coordinator to serve as the administrative backbone of our organization. This role is ideal for someone who is exceptionally organized, detail-oriented, and proactive. You will help our CEO and leadership team manage communications, schedules, and project coordination, ensuring that our consultants and creative team can focus on delivering high-quality customer education solutions. Why You Should Join Us Be a key player in a fast-growing consulting and multimedia firm. Work closely with leadership to impact the company's success. Develop professionally with opportunities to grow into an Operations Manager role. Join a collaborative, innovative team that values creative problem-solving. Role ResponsibilitiesEmail & Communication Management Organize and manage the CEO’s inbox with predefined labels and rules. Respond to client inquiries promptly and professionally. Triage incoming messages and prioritize based on urgency. Draft and send routine correspondence on behalf of leadership. Calendar & Meeting Coordination Schedule and coordinate meetings while protecting the CEO’s deep work time. Manage meeting requests and prioritize scheduling based on business needs. Prepare agendas and necessary materials for meetings. Coordinate virtual meetings logistics via Zoom. Project Coordination & Quality Control Track client feedback, comments, and revision requests across educational materials and creative assets. Organize and communicate feedback to the creative team. Follow up to ensure timely completion of revisions. Maintain accurate records of project status and outstanding items. Serve as a liaison between the creative team, consultants, and leadership Content Management & Marketing Support Schedule and manage social media content using Growth Works (Go High Level) . Assist in preparing and distributing weekly customer email campaigns. Format and organize content from the creative team. Ensure timely publication of marketing materials. What We Offer: Competitive pay starting at $1,300/month for full-time work (around 40 hours a week) Growth potential Culture based on mutual respect, clear communication, and support Skills & ExperienceMust-Have Skills: 1-2 years of experience in an Executive Assistant or Operations Coordinator role. Exceptional organizational and time management skills. Strong written and verbal communication abilities in English . Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) . Familiarity with Go High Level/Growth Works or similar CRM platforms. Proficiency with AI tools (Claude, ChatGPT, Midjourney) and prompt writing. Experience with Zoom and virtual meeting coordination. Detail-oriented with strong follow-through. Ability to prioritize competing demands in a fast-paced environment. Self-motivated with a proactive problem-solving approach. Nice-to-Have Skills: Background in SaaS, technology, or educational content creation . Experience managing review and revision processes for creative assets. Understanding of customer education or training material development . Experience using AI for content creation and workflow automation. Personal Attributes: Thrives on handling details and seeing tasks through to completion. Enjoys “connecting the dots” and ensuring smooth workflows. Comfortable working with a visionary leader who thinks big-picture. A natural collaborator who facilitates team alignment and follow-through . Strong communicator in both short-form (Slack, text) and long-form (email, documentation). Service-oriented with a commitment to excellence . Our Values At ThinkThru, we live by our core values: Transparency – We communicate openly and honestly. Thoughtfulness – We take a strategic and considerate approach to everything we do. Family – We support and respect each other like family. Creative Thinking – We solve problems in innovative ways. Follow-Through – We do what we say we’ll do, when we say we’ll do it. How to Apply In addition to applying through LinkedIn, please send the following to [[email protected]]: Resume: As a PDF titled [Lastname.Firstname.Ops.Coordinator.pdf] Brief introduction: Highlight your experience related to this role and explain how you meet the listed requirements Examples: Share how you’ve had to manage multiple priorities, such as scheduling meetings, organizing project details, and ensuring follow-ups were completed. How did you stay organized, and what strategies did you use to keep everything on track? Email subject: “Attention to Detail Matters” Well-structured and thoughtful applications will stand out. If you have questions about the role or responsibilities, feel free to include them in your message. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Management and Manufacturing Industries Human Resources Services Referrals increase your chances of interviewing at Allsikes by 2x Sign in to set job alerts for “Operations Coordinator” roles. Bogota, D.C., Capital District, Colombia 3 days ago Operations and Back Office Assistant (Remote) Bogota, D.C., Capital District, Colombia 2 weeks ago Bogota, D.C., Capital District, Colombia 1 day ago Customer Service Coordinator (Logistics) Talent Pool - Operations Support Associate Bogota, D.C., Capital District, Colombia $1,400.00-$1,600.00 2 weeks ago Bogota, D.C., Capital District, Colombia $1,500.00-$2,500.00 5 days ago Amazon Customer Support and Operations Manager Bogota, D.C., Capital District, Colombia 3 weeks ago Bogota, D.C., Capital District, Colombia COP2,847,000.00-COP2,847,000.00 1 month ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr